Executive Assistant

Tau ake rā te moana nei, e papaki kau ana ki te ākau tangata, kakenga waka ka mauru te tohu ki te arearenga o Mauao, he pou herenga mōu, he pou hononga mōu, kia herea ki te tika, kia herea ki te pono. Kia mau, kia ita, kia ū – haumi e, hui e, tāiki e!

As result of our recent change process and the creation of our four new Groups, there are two vacancies for Executive Assistants in; Strategy, Partnerships and Growth and the Chief Operating and Financial Office.

Te Tūranga | About the role

As an Executive Assistant you will provide high-quality executive support, administrative leadership, project coordination, and procurement oversight to the assigned General Manager and related work groups.

Some key responsibilities of this role are:

• Ensuring efficient systems, financial and purchasing governance, stakeholder engagement, and continuous process improvements.
• Leading their assigned administration team to ensure transparency, compliance, and value for money in all processes.
• Plan events, functions and stakeholder engagements, ensuring operational success.

Ngā Pukenga | What you’ll need to succeed

To succeed in this role, you’ll bring:

• Relevant administrative qualification (such as NZQA National Certificate Level 4) or equivalent experience
• 5+ years’ experience in a senior administrative or managerial role, demonstrating a strategic and customer-centric approach to service delivery
• Proven Leadership skills, with the ability to mentor and develop staff, and deliver constructive training
• Expert proficiency in Microsoft Office, system administration i.e. SAP, and information management
• Strong financial acumen, including budgeting, invoice processing, and procurement governance
• Proven ability in scheduling, event coordination, and stakeholder management
• Exceptional communication skills
• Effective problem-solving, technical troubleshooting, and process optimization, with the ability to navigate complex environments with discretion and awareness
• Confidence to exercise judgement and intervene appropriately where required

Tō Tātou Kaunihera | About Tauranga City Council

Tauranga City Council is one of Tauranga’s largest employers, and we are always looking to attract great talent to join our driven, passionate, and community-focused team.

We always strive to ensure that you feel valued and supported in the workplace.

To highlight that our people are our greatest asset, we offer a wide range of benefits that include 5 weeks annual leave, flexible hours and work from home options, as well as career development opportunities. You can find out more about working at Tauranga City Council here.

Te Tukanga | How to apply

If you want to be part of an energetic, fun, and supportive team, then we'd love to hear from you. For more information, please contact Rob Field at rob.field@tauranga.govt.nz

Please note we will not be accepting applications via email. If you wish to apply, please click ‘Apply’ at the bottom of this page and follow the link.

We aim to attract a diverse pool of candidates that reflect our communities. It is a priority to ensure that individuals from all backgrounds and walks of life are encouraged to apply for our positions. Should you require any assistance or reasonable adjustments to participate in the recruitment and selection process, please contact our Talent Acquisition team at recruitment@tauranga.govt.nz.

• Our selection process may include behavioural interview(s), reference checks, and pre-employment screening. For more information about our process please refer to the application process tab on our careers website.
• Tauranga City Council will not accept applications or contact from any placement service, temporary staffing agency, or professional recruiter for this vacancy. If/where Tauranga City Council requires the support of a recruitment agency, we will seek this support from our network of agencies. We ask that you please do not contact Tauranga City Council or any of its employees regarding vacancies. Tauranga City Council will not be responsible for, and will not pay, any commissions, fees or other payments related to such unsolicited contact.

Job Description: Executive Assistant