Personal Assistant / Project Coordinator

Tau ake rā te moana nei, e papaki kau ana ki te ākau tangata, kakenga waka ka mauru te tohu ki te arearenga o Mauao, he pou herenga mōu, he pou hononga mōu, kia herea ki te tika, kia herea ki te pono. Kia mau, kia ita, kia ū – haumi e, hui e, tāiki e!

Te Tūranga | About the role

Are you a highly organised, proactive professional who thrives in a fast-paced environment? We’re looking for a Personal Assistant / Project Coordinator to support the Head of Community Hubs, Arts, Heritage and Events, and help coordinate projects and admin across the Division.

This is a varied role where no two days are the same!

What you’ll be doing:

• Providing high-quality personal assistance to the Head of the Division
• Managing busy diaries, email correspondence, and tracking tasks and deadlines to keep things running smoothly
• Coordinating divisional projects and activities, and supporting the Lead Team as needed
• Organising travel and training for the team
• Processing purchase card transactions and ensuring financial compliance
• Taking minutes at key meetings when required
• Working closely with the EA and Group Administrators to ensure consistent admin support across the wider group
• Responding to customer enquiries and supporting reporting functions
• Helping deliver one-off projects on time and within budget
• Exploring and applying AI tools to streamline workflows, improve efficiency, and support the Division’s evolving work programme

Ngā Pukenga | What you’ll need to succeed

To succeed in this role, you’ll bring:

• Proven experience supporting senior leaders in a busy, confidential environment
• Very strong organisational skills and the ability to juggle multiple priorities
• Excellent communication and customer service skills
• Confidence using Microsoft Office and learning new systems
• A proactive mindset and a solutions-focused approach
• Experience in project coordination and administration

Tō Tātou Kaunihera | About Tauranga City Council

At Tauranga City Council, our work has a direct impact on the city and the people who call it home. From planning for growth to delivering everyday services, our teams help shape a city we can all be proud of.

If you’re collaborative, forward-thinking, and community minded, you’ll find meaningful work and opportunity here.

We offer a supportive and flexible workplace, with benefits including 5 weeks’ annual leave, flexible hours and career development opportunities.

You can find out more about working at Tauranga City Council here.

Te Tukanga | How to apply

To submit your application, please apply online, as we are unable to accept applications via email.

Applications will close Sunday 23rd August

We’re committed to building a diverse team that reflects the communities we serve. We welcome applications from people of all backgrounds, including those living with disabilities.
If you need any support or adjustments to take part in our recruitment process, please contact our Talent Acquisition team at recruitment@tauranga.govt.nz

• You must have the legal right to live and work in New Zealand to apply for this role.
• Tauranga City Council does not accept unsolicited contact or applications from recruitment agencies. We will not pay fees or commissions related to unsolicited contact.

Job Description: Personal Assistant / Project Coordinator