Project Administrator - City Waters

Tau ake rā te moana nei, e papaki kau ana ki te ākau tangata, kakenga waka ka mauru te tohu ki te arearenga o Mauao, he pou herenga mōu, he pou hononga mōu, kia herea ki te tika, kia herea ki te pono. Kia mau, kia ita, kia ū – haumi e, hui e, tāiki e!

Te Tūranga | About the role

Are you someone who loves being organised, keeping things on track, and making life easier for a busy team?

Do you enjoy contributing to making good things happen in our communities?

If so, we’re looking for a Projects Administrator to join our City Waters team to work with and support the people delivering important infrastructure projects across Tauranga.

This is a hands-on admin and coordination role with plenty of variety. You’ll work closely with Project Managers and the Programme Manager, helping with the day-to-day tasks that keep projects moving — things like documents, meetings, action tracking, reporting, financial admin and team support.

If you’re the kind of person who notices the details, follows things through, and enjoys being the go-to support person in a team, this will be a great fit for you.

What you’ll be doing

You’ll help the team stay organised and focused by supporting things like:

• Keeping project documents, emails, correspondence and registers in order
• Preparing agendas, taking minutes (or reviewing co-pilot minutes) and following up on meeting actions
• Helping with communication tasks like mail merges, letter drops and engagement registers
• Setting up project and contract folders, templates and key project information
• Supporting project reporting, checklists and gateway documentation
• Helping with purchase orders, invoices, accruals, contract forms and monthly financial updates
• Supporting contract set-up using our SAP tool, variations, supplier information and sign-offs
• Organising practical things like room bookings, catering, PPE, training bookings and general team admin

This role is all about helping project managers save time, stay across the detail, and have the information they need when they need it.

Ngā Pukenga | What you’ll need to succeed

You don’t need to know everything from day one — but you’ll need to be organised, proactive and happy to roll up your sleeves.

We’re looking for someone who has:

• Experience in administration, project support or coordination
• Strong attention to detail and confidence working with documents, spreadsheets and systems
• Good communication skills and a helpful, follow-up-friendly approach
• The ability to juggle a few things at once without losing sight of the detail
• A practical mindset and willingness to learn project systems and processes
• Experience in infrastructure, construction, local government or project environments would be useful, but it’s not essential

Tō Tātou Kaunihera | About Tauranga City Council

Tauranga City Council is one of Tauranga’s largest employers, and we are always looking to attract great talent to join our driven, passionate, and community-focused team.

We always strive to ensure that you feel valued and supported in the workplace.

To highlight that our people are our greatest asset, we offer a wide range of benefits that include 5 weeks annual leave, flexible hours and work from home options, as well as career development opportunities.

You can find out more about working at Tauranga City Council here.

Te Tukanga | How to apply

To submit your application, please apply online, as we are unable to accept applications via email.

If you have specific questions, please contact Neill Raynor at Neill.raynor@tauranga.govt.nz 

Applications will close Tuesday 30th June 

We’re committed to building a diverse team that reflects the communities we serve. We welcome applications from people of all backgrounds, including those living with disabilities.
If you need any support or adjustments to take part in our recruitment process, please contact our Talent Acquisition team at recruitment@tauranga.govt.nz

• You must have the legal right to live and work in New Zealand to apply for this role.
• Tauranga City Council does not accept unsolicited contact or applications from recruitment agencies. We will not pay fees or commissions related to unsolicited contact.

Job Description: Project Administrator - City Waters