Workforce Planning Coordinator/Administrator

Tau ake rā te moana nei, e papaki kau ana ki te ākau tangata, kakenga waka ka mauru te tohu ki te arearenga o Mauao, he pou herenga mōu, he pou hononga mōu, kia herea ki te tika, kia herea ki te pono. Kia mau, kia ita, kia ū – haumi e, hui e, tāiki e!

Te Tūranga | About the role

We’re on the lookout for an experienced Workforce Planning Coordinator/ Administrator to join our high-energy City Operations team. If you're a proactive team player who thrives in a fast-paced environment, loves variety, and enjoys supporting frontline teams, we want to hear from you!

• Allocate planned and reactive works – right people, right place, right time
• Communicate updates to field crews and leaders in real time
• Support team leaders to keep their teams on track and running smoothly
• Assist field crews with general enquiries, event coordination, training support, and IT/system assistance
• Invoicing, month-end reporting and processing of data
• Help with daily operations like ordering supplies, catering, event setup/ pack down, logging internal requests, and handling mail and invoices

This role reports to the Workforce Planning Lead and operates within a 40-hour week (7am–3:30pm, Monday to Friday). Location will be between Tauriko and Aviation Drive Mount Maunganui (discussed at interview).

Ngā Pukenga | What you’ll need to succeed

• Integrity and honesty – absolutely essential
• Proven experience in administration, workforce coordination, or a similar role
• Strong multitasking and prioritisation skills
• A sharp eye for detail and a knack for solving problems
• Confidence with technology – quick to learn new systems and skilled in Microsoft Office (especially Excel)
• Bonus points if you’ve used PowerBI, ArcGIS, Survey123, or e-Roads
• Excellent communication skills and the ability to work with people from all walks of life
• A team player with a reliable, can-do attitude
• A full, clean driver’s licence

If you love keeping people connected and operations flowing, apply now and be part of a team that makes a difference every day.

Te Tukanga | How to apply

Please note we will not be accepting applications via email. If you wish to apply, please click ‘Apply’ at the bottom of this page and follow the link.

Applications will close Monday 11th May

Please note:

· We are unable to provide sponsorship for these roles.

· As part of Tauranga City Councils commitment to health, safety and wellbeing, the successful candidate will need to pass a pre-employment medical and drug & alcohol screen.

· We do provide a vehicle for work purposes, however no private use is allowed.

· Tauranga City Council will not accept applications or contact from any placement service, temporary staffing agency, or professional recruiter for this vacancy.

Job Description: Workforce Planning Coordinator/Administrator